Ever lost a document? Can’t find a document that you created 6 months ago? Metadata is the answer!
Metadata, when added to a document, can help users find their information quickly.
Access the File > Info area of any Word document.
On the right hand side, look for the Properties drop down.
Select Advanced Properties.
Fill in the Summary data areas.
Save the file in your normal location.
To search effectively – set your search options.
In Windows 7:
- Right-click the Start button and select Open Windows Explorer.
- Press Alt. …
- Go to Tools > Folder Options.
- Under the Search tab, click Always search file names and content. …
- Press OK.
You should easily be able to locate your files.
NOTE: If you are uploading to SharePoint, the SharePoint fields will be completed based upon your metadata fields.
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