Create Easy to Navigate PDF Documents by using Bookmarks

We all like to read documents in different ways, whether it’s scanning the Table of Contents, jumping from heading to heading, or simply reading from front cover to back cover.

Tools such as Bookmarks and Table of Contents help your readers find important content and quickly navigate to a specific spot without having to scroll through several paragraphs or pages.

Creating Bookmarks within your PDF the easy way

  1. In Adobe Acrobat, select the text or image you want to bookmark.
  2. Right-click (command-click on Mac) and choose Add Bookmark.

Bookmarks are automatically added to the end of the list in the Bookmark Panel but can be reorganized using drag-and-drop.

Turning Word Heading into PDF Bookmarks

If you have formatted your document using Heading Styles you can use the Acrobat PDF Maker to convert your styles into PDF Bookmarks.

First, you’ll need to ensure that your Word heading will be converted to PDF bookmarks.

 

 

 

  1. From the Acrobat ribbon in Word, click on the Preferences button.
  2. Ensure that the following settings are checked:
    • Create Bookmarks
    • Add Links
    • Enable Accessibility and Reflow with tagged Adobe PDF
  3. Now you can convert your document to a PDF by clicking the Create PDF button.

Making sure your users find your bookmarks

It’s nice to let your reader know there are bookmarks in the document by formatting the bookmarks panel to open automatically.

  1. In Adobe Acrobat click File – Properties.
  2. Select the Initial View tab and click the Navigation tab.
  3. Select Bookmarks Pane.
  4. Save your PDF file.

 

 

 

Check out our Adobe Acrobat training here.

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