Creating Accessible Documents Using Word


 
Course Length: 6hrs (1 Day)
With new regulations for Federal, provincial, state and municipal governments requiring that ‘pubic’ documentation must be made accessible, there is a need to have staff create such documentation. During this course students will discuss printed and digital requirements for public documentation and review the methods and features within Microsoft® Office 2010 to author these.

Learning Objectives:
Upon successful completion of this course, you will be able to:
  • Evaluate documents for accessibility
  • Use the tools within the applications to correct accessibility concerns
  • Modify the Quick Access Toolbar to include the accessibility checker
  • Enable the DAISY reader snap-in
  • Use the STAMP tool as a supplemental tool for creating accessible presentations
Target Student:
This course is designed for students who have a working knowledge of Office products and a basic understanding of accessibility.

Course Outline:
Section 1: What is Accessibility?
What are: WCAG 2.0, ATAG, ADOD Standards, ODI
The AODA and Section 508, Comparisons and Contrasts
Accessibility for Ontarians with Disabilities Act
Accessibility Features of Office 2010/2013/2016
General Microsoft Office Accessibility Features

Section 2: Word 2010/2013/2016 Accessibility
The Importance of Language, Understanding Grade Level
Understanding Reading Order and Structuring Documents Correctly
Using the Navigation Pane and the Arrange and Selection Pane for Reference
Paragraphs and Paragraph Headings
Best Selection of Fonts, Types and Ligatures
Inserting Images and Making Them Accessible
Adding Accessible Tables, Reconstructing Complex Tables for Accessibility
Working with Accessible Columns, Using Column Breaks and Section Breaks Correctly

Section 3
Abbreviations and Acronyms
The DAISY Accessibility Ribbon
Using the Table of Figures and Table of Tables to Navigate the Document
Creating Accessible Word Templates
Understanding the Importance of Metadata, Including Author, Title and Language
Prepping the Document for PDF Conversion

Section 4
Understanding Form Fields
ActiveX Versus Legacy Form Fields
Adding Tags for Fields
Adding Help for Fields
Adding Form Navigation
Creating Accessible Documents Using Word

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